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Payroll21 ESS (ESS - Employee Self Service) is a web module that works with Payroll21. Employees can access Payroll21 ESS through any standard browser. The Software will be installed at customer premises and employees can access the data through customer’s intranet/internet network.
Using Payroll21 ESS, employees can access certain information, view certain reports and enter their tax related data.
Payroll21 ESS is extremely simple to use and customers will find it an added advantage to have this along with Payroll21.
Features:
Employee Login
All active employees can access the system through login. The employee has to give the employee code and password to access the system.
Employee Details
Employees can view the important details about them (addresses, DOB, DOJ, Passport details, bank account, contact info etc). This will help employees to see that there are no mistakes on their details in the company record. They can request wherever modifications are required. Facility is given for the employees to enter certain minimum info to the system (present address and mobile number).
Reports
Payroll21 ESSgives the facility to view the following reports by the employee:
- Payslip
- Computation Sheet
- Paystatement summary
- Reimbursement slip
These reports can be viewed as well as print out can be taken by the employees.
If the company desires, individual reports can be disabled from viewing by employees. For example, if a company wants only payslip and computation sheet to be accessed by the employees, then the remaining two reports can be disabled for viewing.
Also the reports will not be available for viewing for employees as soon as the salary is processed. After the salary processing and thorough verification is done, when ready, these reports can be generated through a separate menu in Payroll21. Only after this, these will be available for the employees to view.
Tax Related Entries
Payroll21 allows to view/enter tax related data through the following screens:
- Ch VIA – 80C & 80CCC
- Under each component, the proposed and proof given amount can be viewed. The proposed amount can be changed by the employee. The proof given amount will be entered by Payroll21 admin staff only.
Ch VIA – Other Sections- Under each component, the proposed and proof given amount can be viewed. The proposed amount can be changed by the employee. The proof given amount will be entered by Payroll21 admin staff only.
Other Income- Here the declared and proof given amount can be viewed under each category. The declared amount can be entered by the employee. The proof given amount will be entered by Payroll21 admin staff and the IT computation will always be on proof given amount.
Rent Paid- Here the declared and proof given amount can be viewed for each month. The declared amount can be entered by the employee. The proof given amount will be entered by Payroll21 admin staff and the IT computation will always be on proof given amount.
Previous Employment details- This is for newly joined employees in the current FY. They can view the decaled and proof given amount from the previous employment. The declared amount can be entered by the employee. The proof given amount will be entered by the Payroll21 admin staff and the IT computation will always be on proof given amount.
Change Password
Employees will have the facility to change their passwords through the system.
Admin Login
There is a separate Admin login and through this screen, the admin staff can do the following:
- Reset the password of an employee. This may be based on the request from the employee. The system will reset the password and a mail will be sent to the employee on this.
- Enter set-up parameters. Certain parameters required by ESS can be entered by the authorized person through this screen.
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